Welcome!

Agile Computing Authors: Liz McMillan, Yeshim Deniz, Carmen Gonzalez, Elizabeth White, Pat Romanski

Related Topics: Agile Computing, CRM, CMS

Agile Computing: Article

First Sentence Syndrome Deadly to Email

Catch your prospects' attention from the first word...

If your inbox looks anything like mine, you're scanning and deleting your email rapidly, trying to sort through it all and find the stuff you need - as quickly as possible.

The preview pane is a wonderful screening tool. Subject lines are often misleading so I tend to scan the opening sentence to see if I want to delete or continue. I want to know immediately if the message is relevant to me. Unfortunately, not many of those sentences get my attention.

To put this in context, let's look at some real email first sentences:

"I wanted to share with you the success of our [company] program which allows marketers to tap an influential group of [company's] readers for product sampling and reviews."

Really? Why? I don't know you. I don't know who your readers are, or what they could mean for me.

"I've been trying to contact you regarding your interest in the business implications of social media."

You have? First I've ever heard of you. So, if you've tried before, you didn't make any better of an impression. And why are you trying to make me feel like I failed to respond to you when I don't know you?

"[Company] has spent years perfecting its product for small businesses, leading to awards for both the company and the product, and attracting more than 40,000 customers."

Woo Hoo! Good for you. So?

"If [Company] has its way, every last one of us will be communicating with video as naturally and regularly as we now use email and our phones, no matter what industry we work in."

Good luck. What does this have to do with me? Although this one got my attention with the boldness, but soon lost it again with the five long paragraphs of dense stuff that followed - which was all about them.

And that's the missing for each of these. Every single first sentence here is all about the sender.

  • There's no consideration evident about me.
  • No reason at all for me to keep reading.
  • Nothing relevant to anything I'm thinking about right now.
  • No attempt to engage me.


All of them are speaking AT me, not WITH me. The problem gets even worse. I have one of two possible responses. Both result in DELETE.

Disinterest - I've deleted your message. You're gone from my mind immediately with no residual value for you to build upon - even if you wanted to try. The good thing here is that you have a clean slate to start again. Unless, I've blocked your access to my inbox.

Dislike - The tone and words caused me to want to hit reply and tell you how much you irritated me. But, I didn't. I have no time for that. I deleted your message. But I'll remember the bad impression you made and will be predisposed not to pay attention to anything else you send. But I probably won't know because you've just been blocked.

There are a number of articles, reports and research out there that say email effectiveness is declining. Or that email is dead. Don't believe it. Email is a valuable tool. One that all of us use every single day.

The reason response rates are not impressive for a lot of companies isn't due to the technology, or the delivery method. It's the message companies choose to put into it.
It's worth taking the time to think about who your audience is and what you're saying to them...and why.

If you want better response:

  • Focus on your audience, not your company, yourself or your products.
  • Segment based on expressed interests.
  • Don't make assumptions without basis.
  • Start with a great hook.
  • Be interesting (add value), for heaven's sake.
  • Don't try to sell me at hello.


Let's take a look at some examples of revisions made to a couple of the first sentences above that flips the focus from the company sending the message to the audience receiving it.

From the first example above -
"I wanted to share with you the success of our [company] program which allows marketers to tap an influential group of [company's] readers for product sampling and reviews."

Improve this first sentence by refocusing on the value from the lead's perspective:

Wouldn't it be great to know what your target market thinks about your new products before you launch?

I'd keep reading to learn more. Starting with a question that hits home pulls the reader forward into the message. Then expand into how closely aligned their messaging can be to their target market's interests and priorities.

For this second example from above -
"I've been trying to contact you regarding your interest in the business implications of social media."

Once again, begin with a value the lead is likely interested in achieving. Positive and upbeat is the tone to strive for:

Social media has proven to have a huge impact on extending customer loyalty and increasing satisfaction levels--when it's done with the customer in mind.

Instead of just mentioning the "business implications of social media" give them an idea about what those might be. If you know someone's looking at solutions with a goal in mind, address that first.

Then expand the message to include some ideas or examples about how companies like theirs have reaped those benefits from how they've implemented social media. Be the expert your audience needs to help them think about and evaluate their options for implementing social media. Much better than chastising me for not responding to previous emails, don't you think?

Hopefully, these rewrite examples have helped to demonstrate the difference that can be made in the impact of a first sentence. By following these three tips, you’ll generate hooks that catch your audience’s attention:

  • Start with something interesting to your audience.
  • Show you've done your homework.
  • Give them an idea of why it's important for them to read further.

More Stories By Ardath Albee

Ardath Albee, CEO & B2B Marketing Strategist of her firm Marketing Interactions, helps companies with complex sales increase and quantify marketing effectiveness by developing and executing interactive eMarketing strategies driven by compelling content.

Her book, eMarketing Strategies for the Complex Sale, was published by McGraw-Hill.

Her articles and blog posts have been used for university ezines, published in CRM Today, Selling Power, Rain Today and Enterprise CRM News. Marketing Profs has incorporated her blog posts into a number of their "Get to The Point" newsletters.

IoT & Smart Cities Stories
At CloudEXPO Silicon Valley, June 24-26, 2019, Digital Transformation (DX) is a major focus with expanded DevOpsSUMMIT and FinTechEXPO programs within the DXWorldEXPO agenda. Successful transformation requires a laser focus on being data-driven and on using all the tools available that enable transformation if they plan to survive over the long term. A total of 88% of Fortune 500 companies from a generation ago are now out of business. Only 12% still survive. Similar percentages are found throug...
Atmosera delivers modern cloud services that maximize the advantages of cloud-based infrastructures. Offering private, hybrid, and public cloud solutions, Atmosera works closely with customers to engineer, deploy, and operate cloud architectures with advanced services that deliver strategic business outcomes. Atmosera's expertise simplifies the process of cloud transformation and our 20+ years of experience managing complex IT environments provides our customers with the confidence and trust tha...
In his general session at 19th Cloud Expo, Manish Dixit, VP of Product and Engineering at Dice, discussed how Dice leverages data insights and tools to help both tech professionals and recruiters better understand how skills relate to each other and which skills are in high demand using interactive visualizations and salary indicator tools to maximize earning potential. Manish Dixit is VP of Product and Engineering at Dice. As the leader of the Product, Engineering and Data Sciences team at D...
At CloudEXPO Silicon Valley, June 24-26, 2019, Digital Transformation (DX) is a major focus with expanded DevOpsSUMMIT and FinTechEXPO programs within the DXWorldEXPO agenda. Successful transformation requires a laser focus on being data-driven and on using all the tools available that enable transformation if they plan to survive over the long term. A total of 88% of Fortune 500 companies from a generation ago are now out of business. Only 12% still survive. Similar percentages are found throug...
AI and machine learning disruption for Enterprises started happening in the areas such as IT operations management (ITOPs) and Cloud management and SaaS apps. In 2019 CIOs will see disruptive solutions for Cloud & Devops, AI/ML driven IT Ops and Cloud Ops. Customers want AI-driven multi-cloud operations for monitoring, detection, prevention of disruptions. Disruptions cause revenue loss, unhappy users, impacts brand reputation etc.
The Japan External Trade Organization (JETRO) is a non-profit organization that provides business support services to companies expanding to Japan. With the support of JETRO's dedicated staff, clients can incorporate their business; receive visa, immigration, and HR support; find dedicated office space; identify local government subsidies; get tailored market studies; and more.
As you know, enterprise IT conversation over the past year have often centered upon the open-source Kubernetes container orchestration system. In fact, Kubernetes has emerged as the key technology -- and even primary platform -- of cloud migrations for a wide variety of organizations. Kubernetes is critical to forward-looking enterprises that continue to push their IT infrastructures toward maximum functionality, scalability, and flexibility. As they do so, IT professionals are also embr...
As you know, enterprise IT conversation over the past year have often centered upon the open-source Kubernetes container orchestration system. In fact, Kubernetes has emerged as the key technology -- and even primary platform -- of cloud migrations for a wide variety of organizations. Kubernetes is critical to forward-looking enterprises that continue to push their IT infrastructures toward maximum functionality, scalability, and flexibility.
Today's workforce is trading their cubicles and corporate desktops in favor of an any-location, any-device work style. And as digital natives make up more and more of the modern workforce, the appetite for user-friendly, cloud-based services grows. The center of work is shifting to the user and to the cloud. But managing a proliferation of SaaS, web, and mobile apps running on any number of clouds and devices is unwieldy and increases security risks. Steve Wilson, Citrix Vice President of Cloud,...
When Enterprises started adopting Hadoop-based Big Data environments over the last ten years, they were mainly on-premise deployments. Organizations would spin up and manage large Hadoop clusters, where they would funnel exabytes or petabytes of unstructured data.However, over the last few years the economics of maintaining this enormous infrastructure compared with the elastic scalability of viable cloud options has changed this equation. The growth of cloud storage, cloud-managed big data e...